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Stellar EMS · FeatureSchool Fees Management Software in Ghana
Know exactly who has paid, who owes, and how much — every day of the term.
For most private schools in Ghana, fees are the business. Yet fee records still live in receipt books, exercise books and an accountant's laptop, and the head only learns the true arrears position weeks into the term. Stellar EMS gives your bursar, accountant and head teacher one shared, always-up-to-date picture of school fees.
Create your bill items once — tuition, feeding, PTA dues, extra classes, books, transport — and assign them per class or per pupil. Record payments as they come in by mobile money, bank transfer or cash, and every parent's balance updates instantly. Parents see what they owe in the parent portal and receive SMS reminders, so the office spends less time chasing and explaining.
Accounts & Finance is a core module of Stellar EMS — select it as part of your school's package and there is no separate accounting software to buy. See how pricing works.
What you get
Everything your bursar and head need to run fees
Bills per class or per pupil
Set tuition, feeding, PTA, books, transport and any other items per class, then adjust for individual pupils — scholarships, siblings, staff children, part-payment plans.
Mobile money & bank payments
Record MTN MoMo, Telecel Cash, AT Money, bank transfer and cash payments against the right pupil and bill item, with receipt numbers for reconciliation.
Live student account balances
Every pupil has a running account: bills raised, payments received, balance outstanding. Carry arrears forward from term to term automatically.
Fee collection reports
Daily collections, collections by class, outstanding balances, arrears lists and termly income summaries — ready for the head, proprietor or board.
SMS fee reminders
Send balance reminders to parents by SMS through the free gateway before term starts, before exams, or at any point in the term.
Role-based access
Accountants record payments, heads approve and review, class teachers see only what they need. Every entry is logged against the user who made it.
How it works
From bill to balance in four steps
Configure bill items
We help you set up your fee structure for each class and term during guided setup, including any discounts and instalment arrangements.
Raise bills for the term
Generate bills for every pupil in a class with one click. Parents are notified of the amount due through the portal and SMS.
Record payments as they arrive
The accountant enters MoMo, bank and cash payments; balances update immediately and a receipt can be printed or sent.
Review, remind, report
Heads check arrears and collection reports any time, send reminders to parents with balances, and close the term with clean figures.
FAQ
Common questions about school fees in Stellar EMS
Can Stellar EMS handle different fees for different classes?
Does it connect directly to mobile money?
Can parents see what they owe?
How is the fees module priced?
Explore
Everything else Stellar EMS does for your school
Student Attendance
Daily class registers, QR-code and biometric options, and instant absence alerts to parents.
Learn moreExams & Terminal Reports
Continuous assessment, BECE-style grading scales and headmaster-approved report cards.
Learn moreParent Portal & SMS
Parents see attendance, results and bills online and get free SMS alerts.
Learn moreSchool Management System Ghana
The complete guide to running a Ghanaian school on one cloud platform.
Learn moreStop guessing your arrears position
Book a free demo and we'll set up a sample class with your real fee structure so you can see balances, MoMo payments and reports in action.